Employee Portal
HR spends its time on forms rather than people
Leave requests arrive by email. Payslips are sent as attachments. New starters are onboarded from a checklist someone maintains privately. Every one of these is a small task, and together they consume the team that should be working on retention, capability and culture.
- Leave balances tracked in a spreadsheet only one person understands
- Payslip requests handled manually every month
- Approvals sitting in a manager's inbox with no visibility
- Onboarding quality depends on who is running it
- Compliance documentation assembled from scratch at audit time
What the portal covers
Employee self-service
Staff maintain their own personal details, bank information, emergency contacts and documents, with changes routed for approval where policy requires it.
Leave and attendance
Requests, balances, accruals, public holiday calendars and team availability, with approval flowing to the right manager automatically.
Payslips and documents
Payslips, contracts, letters and certificates published to each employee, available whenever they need them without asking.
Approval workflows
Expenses, leave, purchase requests and document sign-off, all with escalation when something sits too long.
Onboarding and offboarding
A structured sequence that runs the same way every time — documents collected, accounts requested, equipment tracked, training assigned.
Performance reviews
Goal setting, check-ins and review cycles kept in one place, with history that survives a manager change.
Internal communication
Announcements, a staff directory, policy library and acknowledgement tracking for the documents people must read.
Compliance and audit trails
Certification expiry, mandatory training status and a complete record of who approved what and when.
What changes after launch
60-70%
Less HR admin time100%
Approvals with an audit trailDays → hrs
Request turnaround6-10 wks
Typical deliveryBuilt for
- Corporates managing staff across several departments
- Healthcare providers tracking certifications and shift patterns
- Retail and hospitality groups across multiple sites
- Manufacturing operations with compliance obligations
- Construction firms with a distributed workforce
- Any organisation where HR is the bottleneck for routine requests
Connects to
- Payroll systems
- ERP platforms
- Time and attendance hardware
- Accounting software
- Single sign-on and directory services
How we deliver it
Six to ten weeks depending on how many systems it has to reach into.
Book a CallBook a Call- Weeks 1-2
Policy and process discovery
We document your leave policy, approval hierarchy and onboarding sequence exactly as they are applied — including the exceptions that never made it into the handbook.
- Week 3
Design
Employee, manager and HR views designed separately, because they need very different things from the same data.
- Weeks 4-7
Build
Self-service, workflows and communication built against your policy, with permissions modelled on your real reporting lines.
- Week 8
Integrate and test
Payroll and directory integration, then testing across every role type including the awkward ones — dual reporting, acting managers, contractors.
- Weeks 9-10
Launch
Data migration, manager training and a phased rollout by department rather than a single switch-over.
Frequently asked
An intranet publishes information. This transacts: it holds your leave balances, routes approvals, and records who signed what. The communication side is included, but the value is in the workflow.
Yes, including the parts that are unusual. Accrual rules, carry-over caps, unpaid leave, regional public holidays and different entitlements by grade or location are all configured to your policy.
Access is role-scoped at the data layer, salary and bank data are encrypted, and every view of a sensitive record is logged. Managers see their own reports and nobody else.
Yes. Staff without a desk are usually the ones who need it most, so leave requests, payslips and approvals are all built mobile-first.
Business portals
Customer Portal
Give customers a place to answer their own questions.
Supplier Portal
Stop running procurement out of an inbox.
Partner Portal
Arm your channel without staffing a help desk for it.
Tell us what you are trying to fix
A short call is usually enough to establish whether this is the right answer for your operation, and what it would take. No obligation and no pitch deck.
Start a ProjectStart a Project