Fleet Management System
Fleet costs are visible only after they are incurred
Vehicles are tracked by phoning drivers. Maintenance happens when something breaks. Fuel spend is a line on a statement rather than a figure per vehicle per kilometre. The fleet is one of the largest cost centres in the business and one of the least instrumented.
- No live view of where vehicles are
- Servicing missed until a breakdown forces it
- Fuel spend impossible to attribute per vehicle or route
- Driver behaviour invisible until an incident
- Utilisation unknown, so the fleet grows by assumption
Core modules
Live GPS tracking
Vehicle positions, routes travelled and journey history on one map, with geofencing and arrival alerts.
Maintenance scheduling
Service intervals by distance or time, automatic reminders, work order tracking and full service history per vehicle.
Fuel monitoring
Consumption per vehicle, per driver and per route, with variance flagging for the anomalies worth investigating.
Driver management
Licences with expiry tracking, assignment history, and behaviour metrics covering speed, harsh braking and idling.
Cost and financial reporting
Total cost of ownership per vehicle — fuel, maintenance, insurance, depreciation — so replacement decisions have numbers behind them.
Route and job scheduling
Job assignment to vehicles and drivers, with route planning and status updates from the cab.
Parts and vendor management
Parts inventory, supplier records and workshop job history in one place.
Compliance documentation
Registration, insurance and inspection records with expiry alerts before anything lapses.
What changes after launch
Live
Fleet position and statusPlanned
Maintenance, not reactivePer-vehicle
True cost visibility8-14 wks
Typical deliveryBuilt for
- Logistics and transport operators
- Delivery and last-mile businesses
- Construction and plant hire firms
- Field service organisations
- Rental and leasing companies
- Any business where vehicles are a major cost line
Connects to
- GPS and telematics hardware
- Fuel card providers
- ERP and accounting systems
- Job and dispatch systems
- SMS and email providers
How we deliver it
Eight to fourteen weeks depending on telematics hardware and fleet size.
Book a CallBook a Call- Weeks 1-2
Fleet discovery
We audit the fleet, the existing tracking hardware and how maintenance and fuel are currently recorded.
- Week 3
Design
Dispatcher, workshop and management views designed separately, plus the driver-facing mobile screens.
- Weeks 4-9
Build and integrate
Tracking, maintenance and cost modules built and connected to your telematics and fuel card providers.
- Weeks 10-12
Test on real vehicles
A pilot group of vehicles runs live so tracking accuracy and alert thresholds are tuned against reality.
- Weeks 13-14
Roll out
Fleet-wide rollout with training for dispatchers, workshop staff and drivers.
Frequently asked
Usually not. Most telematics units expose an API or data feed we can consume. We audit what you have first and only recommend replacement where a unit genuinely cannot provide the data.
Better when it is framed and used as a safety programme rather than surveillance. We recommend agreeing thresholds and how the data will be used before launch — that decision affects adoption more than any feature.
Yes. Cars, trucks, plant and trailers can each carry different service schedules, cost models and compliance requirements.
Position data is buffered on the device and uploaded when connectivity returns, so the journey history stays complete even where live tracking drops out.
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Tell us what you are trying to fix
A short call is usually enough to establish whether this is the right answer for your operation, and what it would take. No obligation and no pitch deck.
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