Supplier Portal
Procurement is coordinated by email and remembered by individuals
Purchase orders go out as attachments. Invoices come back the same way. Delivery dates live in a thread someone has to search for, and the only record of what was agreed is in a person's mailbox. It works until volume rises, someone is on leave, or a discrepancy needs settling.
- Purchase orders and confirmations scattered across mailboxes
- Invoice queries take days because nobody can find the matching PO
- No single view of which deliveries are late
- Supplier documents and certifications expire unnoticed
- Onboarding a new supplier means a fortnight of back-and-forth
What suppliers and your team get
Purchase order workflow
Orders issued, acknowledged and amended in one place, with every version kept and every change attributed.
Invoice submission and matching
Suppliers submit against a specific PO, so three-way matching happens on entry instead of during a month-end scramble.
Delivery and shipment tracking
Suppliers post despatch and delivery status; your team sees what is late without chasing anyone for an update.
Document control with expiry
Certifications, insurance and compliance documents held against each supplier, with alerts before they lapse.
Supplier onboarding
A structured intake that collects banking details, tax registration and documents once, with approval routing built in.
Role-based access
Suppliers see their own records and nothing else. Internally, buyers, finance and warehouse each get the view their job needs.
Dashboards and reporting
Spend by supplier, on-time delivery rates, invoice ageing and dispute volume, available without exporting anything.
Full audit trail
Every action timestamped and attributed, which is what turns a disputed delivery into a two-minute lookup.
What changes after launch
10-15 hrs
Saved per person weekly40%
Faster procurement cycles67%
Fewer supplier queries31%
Better supplier satisfactionBuilt for
- Manufacturers with a large supplier base
- Distributors and wholesalers
- Construction and contracting firms
- Retail groups with multi-site sourcing
- Enterprises with regulated supply chains
- Any procurement team running on shared inboxes
Connects to
- ERP and accounting systems
- Inventory and warehouse management
- Banking and payment platforms
- E-invoicing and tax compliance services
- Document management systems
How we deliver it
Around eight weeks from kickoff to live, run in six stages.
Book a CallBook a Call- Weeks 1-2
Map procurement as it runs
We follow a purchase order through its real life — who raises it, who approves it, where it stalls — and document the exceptions people work around.
- Weeks 2-3
Design and prototype
Interface designs for both sides: what your buyers see, and what a supplier logging in for the first time sees.
- Weeks 3-5
Build the core
Orders, invoicing, documents and permissions, built against your actual approval rules rather than a generic workflow.
- Weeks 5-6
Integrate
Connections to your ERP and finance systems so purchase orders and invoices reconcile without re-keying.
- Weeks 6-7
Test
Data integrity, permission boundaries and a pilot with a handful of cooperative suppliers.
- Weeks 7-8
Train and launch
Documentation and training for your team, plus supplier onboarding material so the rollout does not land on your buyers.
Frequently asked
By making it the only route for something they care about — usually getting paid. When invoice submission runs through the portal, adoption follows. We stage the rollout so the highest-volume suppliers move first.
Yes. Approval thresholds, delegation, multi-step sign-off and category-specific routing are configured to your policy. We build the rules you have rather than asking you to adopt someone else's.
The portal supports a managed fallback: your team enters on their behalf, and the record still lives in one system. You get the audit trail even where the supplier is still emailing.
No. It sits in front of it. The ERP stays the system of record; the portal is how suppliers and buyers interact with it without needing ERP licences or training.
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Employee Portal
One place for everything staff currently email HR about.
Partner Portal
Arm your channel without staffing a help desk for it.
Tell us what you are trying to fix
A short call is usually enough to establish whether this is the right answer for your operation, and what it would take. No obligation and no pitch deck.
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